QBO Invoice Processing Systems - Key Features

Scan or load supplier invoices from email
Recognise suppliers and headline information
Optional Zahara purchase order matching & line item recognition
Auto-posting of Expenses
Fully linked and synced with Zahara Purchase Management
Duplicate invoice prevention
Optional invoice approval by email
Full control, analysis and accountability
Quick-click retrieval and viewing of invoice PDF's

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QBO- AP Automation - why it's time to act

Automation & Approvals for your QuickBooks Online

You chose QBO because it has the right balance between ease of use and functionality. No matter how great QBO is to use, you still have to key in supplier Bills or manually match Bills to any Purchase Orders you have raised. Our OCR and Approval tools not only make the keying and recording of Bills faster, they fill the approval hole that most accounts systems leave. Our own Zahara Purchase Management is fully integrated to QBO and allows more control over the approval process.

You can scan or load your supplier invoices, match them against any PO's raised in Zahara (like QBO but better) and then export the Bill into Zahara for approval. When all done, simply select and post straight to QBO. More control than sending them away, and faster than dkeying it manually.

More control, more power

Some of our competitor solutions are too simplistic and some are too complicated. We try and strike the balance. With the QBO AP solution from C2S, you will be in control. We offer best in class OCR recognition together with full QBO integration through our own Zahara Purchase Management system. If you like QBO, you will love the additional control and enterprise functionality our tool-set provides.

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Multi-tasking magic

Although your existing manual method of processing invoices can be very quick and impressive, our solutions will help police your accuracy as well. But the magic really happens when the software does multiple things at once. For example, every invoice process could include writing the Expense into QBO, filing the PDF away in a document management system for HMRC compliance, triggering an approval process, updating the Zahara system and writing to an audit database to prevent duplicates being processed.

Now, your staff are good but they can't do four or five things at once. While they are working on their next task, the software is quietly running, processing and recording.

What they say ...

“We were suprised how good the recognition was and loved the self-learning. The approval system in Zahara is superb. " Daniel Marsh, Think Energy, QBO User.

Find out more about ...

Document Management Approvals & Workflows
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Our QBO solutions can includes ...

  • Built-in scanning of invoices
  • Automatic email attachment downloading of invoice PDF’s
  • Full supplier synchronization and advanced recognition
  • Correction and learning mode to enhance recognition
  • Line item recognition and purchase order matching
  • Direct export into QBO using Zahara
  • Approval workflows for any selected invoices
  • Document Management for compliant, paper-less storage of all paper-work
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QBO FAQs

Do you integrate with QBO directly?
Our OCR tool is a Windows desktop tool so we export all Expenses into Zahara - our own Cloud-based purchase management system and dashboard. From here you can use the email approvals or select Invoices and export them into QBO - cloud to cloud. It works great and you have built-in document management with Zahara too

Do I need the approval solution?
It’s optional but does allow for electronic approvals by email, speeding up any existing process.

Do I need to keep paper records
No you don't. You need to keep records, but they dont need to be paper-based. One of the benefits of our solutions is less paper.

Can we pay monthly for this?Yes, our smaller solutions (under 300 invoices a month) are very affordable and even the fully-integrated, high-volume solutions we sell can be paid for annually with no heavy up-front costs.

Paper-less approvals save time and effort

Our approval workflow solutions allows you to send invoices out for approval or comment by email. Your senior staff can approve on their mobiles without having to logon. We can send daily digest reminders so nobody forgets. Suppliers are happier as you can pay them faster, and disputes can be resolved more easily saving you time and money.

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