Manual Keying Takes Time
Whether you receive invoices via the post, or electronically, they still need to be posted to Sage. And that can be a laborious process, fraught with potential for errors and omissions. So, it’s good to know that accurate automated posting is possible with FlexiCapture.
It can be so much faster
It will save a huge amount of time, and as invoices will be posted more quickly, will give management the virtual real-time financial information they need to make timely, pertinent key decisions.
How it works
ABBYY FlexiCapture will identify certain ‘headline’ information – Supplier name, date, invoice number, vat registration number and so on. Suppliers are matched with records in Sage and numbers validated. PO numbers are found and details made available. Line items can be read and matched.
Verification & Validation
Everything is checked and verified so nothing can be posted into GP if set rules are broken. We can ensure no invoices are posted twice as well which saves your organistion time and money.
Of course it’s important to seek approval of invoices from relevant departments or individuals, and this is an integral part of the automated process. We have a range of options to suit your budget including flexible approval routines and a complete dashboard with traffic lights. If your buyers need to approve the invoices, manually checking invoices, then our solutions can pay for themselves in no time. Your staff can spend more time claiming credits and less time keying endless data.
Purchase Order Matching
Whether you use Dynamics GP to raise purchase orders, a third party system or would like to consider our own Zahara system, we can match invoices against any purchase order system, flagging discrepancies. Whatever your requirements, our development team have the skills to create custom solutions.
With more and more organisations choosing to send their invoices by email, our Santiago tool can be set to run silently, downloading attachments ready for FlexiCapture. It can even filter out unwanted attachments like Terms & Condition PDF’s or reports. The rules engine means you can set it up however you need it, automating the flow of invoices into FlexiCapture.