Invoice Processing Software for the Construction Industry

Bespoke invoice processing systems and integration with existing accounts software like Sage for business running multiple concurrent construction projects

Invoice Processing Software for the Construction Industry

Invoice Processing & Digital Mailroom Specialists

 

 

If you need more structure raising purchase orders, we have a web based system, that provides better control and easy matching .

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Our invoice recognition software can make sense of a supplier invoice and allow matching against a PO and lookup of a delivery note.

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If the invoice looks wrong, you can send it to the buyer or site foreman for comments or approval in seconds rather than days.

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We can record new invoices automatically in Sage 50 and most other accounts applications without the need for importing CSV files.

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Some of our Construction Clients …

Testimonial ..

Watch what our customer – Bristol & Avon Transport – has to say about their C2S solution

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Our workflow system allows you to send invoices out for approval or comment, with daily digest reminders so nobody forgets. Suppliers are happier as you can pay them faster. No mess. No fuss

OCR engine

Scan or load your invoices from email, and watch as the intelligent OCR engine makes sense of everything.

Line item recognition, purchase order matching and direct exporting into Sage supercharge your productivity

 

 

If you are growing fast, you want to keep control of admin costs. Our solutions are scalable
and affordable.

Having instant access to purchase orders, delivery notes and invoices puts you back in control of your admin.

Your remote admin team may not know if an invoice is incorrect without site comments. Our systems give you that instantly.

Custom Process

However you work, we will fit the solution around you, customising to your existing systems and software like Sage or Eque2

 

You will never pay the same invoice twice with AP from C2S. Remove human errors, save mony, save face.

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Our Partners …

Purchase Order Management

Purchase Order Management

If you don’t already use the purchase order module in your existing accounts system, or a purchase order system, then we would encourage you to change this part of your process. Hand written orders are easy and simple and you can fax them to your suppliers, but this method won’t enable automation. To match an invoice against an order, the order must be in a database of some description. But changing needn’t be onerous for your staff.

We have a system called Zahara which is cloud based and can be setup in minutes. You can import your suppliers and product lines or just start creating and emailing orders right now. And the great news is, we can then match the incoming invoices against the orders raised, speeding things up massively.

 

 

Invoice Processing

Invoice Processing

Supplier invoices can be loaded from email attachments – automatically – or scanned. They are then intelligently read and matched against any purchase orders. We can bring up a previously scanned delivery note so you have all the information at hand. You then decide what needs to happen – such as write the invoice into the Sage nominal ledger, update job accounting, update a purchase order etc. The recognition is accurate and flexible so that corrections can be made and the system trained to pick up the correct order number or say a narrative line. User training takes minutes rather than hours.

 

 

Approvals & Disputes

Approvals & Disputes

Part of most systems we supply is a document management system that has workflow built-in. What this means to you is that you can instantly go paper-less. No ifs, no buts, paper-less. HMRC compliant, end of. One of the excellent features of this virtual filing cabinet is the ability to send invoices out for approval. So when an invoice doesn’t match the order, you can have your site foreman or buyer comment on it much more quickly. The end result of course is that you are now in control of your disputes and can get your credit notes more quickly. Information at hand improves productivity immeasurably.

 

 

Accounts Updating

Accounts Updating

With certain accounts systems like Sage 50, Sage 200, Xero & Kashflow, we can record or update the purchase directly. For other systems like Sage Construct we have the facility to provide a perfect text file (CSV) that you can import. We can either post the whole invoice against the default nominal code or summarise the line items posting against the relevant nominal and cost codes. Working with construction companies each day, gives us a good insight into your requirements. Ultimately we are creating systems that do things faster, so your growth is in top-line revenue and not in overhead admin costs.

 

 

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