Accountants, solicitors and even the NHS are typical examples of organisations swamped with paper. It creates bottle necks, inefficiencies and wastes so much time.
And they’re not alone.
But the war is on, and even the NHS has been set a target to go paperless by 2018.
Technology is on their side, with electronic document management and Optical Character Recognition (OCR) providing the best possible solutions for transferring paper archives into their digital equivalents.
And the case for going paperless?
Plus of course there’s a compelling green case for reducing paper usage:
These are not all of the benefits by any means, there are many more, including the large competitive advantage gained from running a slick, more efficient operation.
Yet many large organisations, and smaller ones too, have yet to adopt electronic document management – why could this be?
It may be because the thought of transferring tonnes of paper to digital archive is just too big a hurdle to leap, yet the reality is somewhat different.
Optical Character Regnition and electronic document scanning have come a long way, and it now takes just one week to archive around 17,000 documents.
Invoices can be automatically input, and mail distributed in a fraction of the time it takes to take the scenic route to people’s desks.
Text can be electronically searched using key words, and PDF’s converted so their text can be reused. The level of sophistication is worth exploring.
But one word of warning! Staff who quite like to have a chat at the filing cabinet, or go for a meandering walk down to storage may find themselves working that much harder. With just a few clicks required to retrieve the information they need, productivity is in danger of going through the roof!